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Ten Tools for Virtual Assistants

There are many tools available to simplify the work of virtual assistants. Here are a few clever tools that can help you to save time and work more efficiently.

1. Skype. Skype enables you to make and receive phone calls through your computer. It’s a great way to stay in touch with your clients without racking up a big phone bill. The service is free but for a fee you can get a local phone number to use as your business number. Calls can be forwarded to your cell phone when you’re not in front of the computer.

2. Microsoft Outlook. Outlook makes sending, receiving, and organizing mail effortless. It also has a calendar feature that offers reminders at set times. It also helps you organize your contact list.

3. WordPress. WordPress is a fast and easy platform for publishing to websites. You can set up your own personal website to promote your business without any knowledge of computer programming using WordPress.

4. MyFax. MyFax is a service that lets you send and receive faxes through email. There is a small monthly service fee but many virtual assistants find it to be cheaper than purchasing a fax machine and taking care of the repeated expenses of paper, toner, and ink refills.

5. Cute PDF. Dealing with PFD files is a lot easier thanks to this free program that allows you to make, read, and edit PDFs.

6. VANA. The Virtual Assistant Networking Association or VANA is an online community for virtual assistants where you can find support for any issues you encounter while working as a VA.

7. Google Docs. Google Docs is a great way to share documents with clients. You can upload a document in any format and enable others to view or edit the document. You can even access your documents when you’re not around your home computer.

8. iPhone. An iPhone can help you to stay in touch with your client when you’re not at home. If you have to run to the store, you can check your mail and even log into Skype so that your client can always reach you.

9. Google Calendar. Google Calendar is the top choice for keeping track of your appointments and other commitments. You can also share your calendar with others so it’s perfect for knowing when your client is unreachable.

10. Paypal. Paypal is useful for sending and receiving money instantly without sharing your credit card number. Many virtual assistants receive payment for their services using Paypal because it is so easy to use and the money can be transferred to your personal bank account.

About Stephanie Watson

Mom | Wife | Virtual Assistant | Content Strategist
Stephanie has been working from home for over 20 years as a virtual assistant, template bender, and content writer. She's currently transitioning to business coach. You can learn more about her at her website http://www.barrypublishing.com.

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