From the BlogSubscribe Now

Ten Jobs a Virtual Assistant Can Do (Part 5 of 5)

Virtual assistants are skilled in many areas. Here are just a few of the various tasks a virtual assistant can offer to carry out for their clients.

1. Appointment confirmation calls. A virtual assistant can call the client’s customers the day before scheduled appointments to confirm the appointment. This can reduce the number of no-shows and wasted time on the client’s part.

2. Set up online accounts. A VA can help market a client’s business by setting up and managing online accounts. Internet marketing often involves registering for multiple article directories and blog forums. A VA can sign up for these services on the client’s behalf and keep track of postings.

3. Look for places to get links. Virtual assistants can scour the internet for good places to get relevant links to the client’s business website. This might involve checking a site’s page rank, doing detailed google searches, and emailing webmasters to request links.

4. Keep track of tax deductions. A VA can keep track of a client’s potential tax deductions as they are incurred by compiling electronic receipts and using tax preparation software.

5. Oversee maintenance. Virtual assistants can find and schedule maintenance at their client’s office such as janitorial services and even arrange payment.

6. Order and design stationery. VAs can help create business cards and design letterheads for the company and place orders for these items.

7. Send thank you cards. A VA can take the time to compose hand-written thank you notes for clients who want to offer a personal touch to their customers to stand out in the crowd in the age of impersonal technology.

8. Coordinate repairs. A VA can help their client solve technical problems such as broken printers or computer issues by finding a solution online or arranging visits from repair technicians.

9. Real estate listings. A VA working for a realtor can compile data about a property listing and create detailed website entries with descriptions, photos and videos.

10. Collections. Virtual assistants can call or send letters to any of the client’s customers who have outstanding balances.

Ten Jobs a Virtual Assistant Can Do (Part 4 of 5)

Here are just a few of the many services a virtual assistant might want to offer to clients.

1. Research. A virtual assistant can carry out research on any subject imaginable, from new product ideas to clever business strategies.

2. Translation. A bilingual virtual assistant can do translations of emails written in another language or even translate a company’s website.

3. Web Design. A VA with a background in graphic design might create company logos or overhaul their website to make it look more visually appealing.

4. Recruiting. Virtual assistants can help a client find new employees by writing ads and posting them. They can even put together a team of outsourcers to work on a particular project.

5. Finding leads. A VA can help a client in a sales-based industry by looking for new leads and passing along their information.

6. Follow-up customer service. A virtual assistant can call a client’s customers a few weeks after closing a sale to make sure they are happy with their purchase and try to garner repeat business.

7. Make powerpoint presentations. A VA can prepare PowerPoint presentations that the client can use in meetings or to promote their business. This involves writing and graphic design skills as well as creativity.

8. Moderate forums. A virtual assistant can keep an eye on the forums of a company’s website to make sure no one is posting anything inappropriate. They can also relay frequently asked questions or comments back to the company so the website can address these issues.

9. Track website statistics. A VA can be in charge of checking the viewer statistics of a company’s website using programs like StatCounter or Google Analytics. They can report on any trends in visitors to the website and help identify the most popular pages as well as potential areas of improvement.

10. Create spreadsheets. Virtual assistants with Excel skills can create spreadsheets that will help make the work of the client go faster. A VA can take the time to set up a spreadsheet so that the client only needs to add relevant data and let the spreadsheet take care of calculations.

Ten Jobs a Virtual Assistant Can Do (Part 3 of 5)

Here are ten tasks that a virtual assistant can perform on behalf of their client.

1. Interviewing potential employees. Trying to find a new employee sometimes means sorting through dozens of hopefuls who aren’t a good fit for the job. A virtual assistant can help narrow down the selection by conducting preliminary interviews and choosing finalists to interview with the client.

2. Getting tickets. A virtual assistant can help a client secure hard-to-find tickets for a special event so they can impress a special business contact. This might mean being on the ticket sales website the minute tickets go on sale or tracking down tickets for sale second hand.

3. Press releases. A VA can help a client write press releases to procure new business prospects. VAs can also submit press releases to newswires and other agencies for distribution and field questions from the press.

4. Putting together news clippings. A client who gets a lot of press might want their virtual assistant to search for news stories about their company and compile clippings and photos for them to look at or to create a portfolio for potential clients.

5. Social media networking. VAs can manage a company’s social media presence by taking care of updates and posts on Facebook, Twitter, and other services.

6. Website updates. A virtual assistant can keep a company’s website up to date. This might mean posting the latest industry news, monitoring the forums, or writing new content for the site that gets people’s attention.

7. Handle mail. A virtual assistant can serve as a filter for their client by receiving their email and prioritizing it. The VA can respond to general inquiries and can forward the most pressing mail onto the client for a personal response.

8. Proofreading. A VA can proofread and edit emails and letters composed by the client to ensure that proper grammar and spelling are used and to make correspondence look more professional.

9. Newsletters. A creative virtual assistant with a knack for writing can put together newsletters that the company can send to their clients. This might mean composing articles and finding relevant photos. Many businesses like to send newsletters to remind customers of their presence.

10. Send and receive faxes. Many business people do not enjoy operating a fax machine. A virtual assistant can handle this by sending and receiving important faxes on the client’s behalf. The VA can then scan the most important faxes and email them to the client.

Ten Jobs a Virtual Assistant Can Do (Part 2 of 5)

There are many tasks a virtual assistant can perform for a client. Most VAs are able to carry out a number of different jobs to help the client save time and the work is constantly changing. Here are just a few of the things a virtual assistant might do to assist their client.

1. Data entry. Some virtual assistants may be asked to help with data entry. Many clients don’t want to spend time entering data when they could be meeting their customers or making business deals so a VA can help free up their schedule by taking over this task.

2. Content writing. A VA with strong writing skills can offer writing services. Writing content is a great way to build links to a company’s website and push them to the top of search engine rankings which in turn generates more business.

3. Bookkeeping. Virtual assistants with a background in accounting can help keep financial details in order for clients. This could be as simple as balancing a virtual checkbook or as complex as keeping track of business expenses and helping to prepare tax forms.

4. Link building. Another task virtual assistants can help with is building links to the client’s website. This usually entails posting articles to article directories or commenting on relevant blogs and in forums.

5. Marketing. Virtual assistants can help a client promote his or her business. This might mean placing advertisements or calling potential clients.

6. Organizing data. A virtual assistant can help a client organize data and information. VAs can make databases with client information, enter business card details into a database, and so on.

7. Transcribing recordings. VAs can transcribe recordings of meetings, radio shows, or other audio recordings into a written format that the client can easily read or conduct text searches on.

8. Creating invitiations. VAs can help design and send invitations to events on behalf of their client whether it be a business conference or a child’s birthday party.

9. Buying gifts. A virtual assistant can help track down the perfect gift for a particular occasion, from a wedding anniversary to holiday client appreciation gifts. Sometimes this involves finding the best price or having something custom made.

10. Tracking down lost contacts. A client can give a virtual assistant details of past contacts he or she has lost touch with and the VA can use their research skills to track down the individual and try to renew the business relationship.

Ten Jobs a Virtual Assistant Can Do

1. Make templates. A virtual assistant can create templates that help their client avoid spending time on repetitive tasks. If there is a particular type of email or letter the client frequently sends, a virtual assistant can set up a template letter so the client only needs to insert names and other personal information.

2. Transcribe voice mails. Listening to voice mail can be time-consuming. Most people need to know who called and why. Listening to voice mail can tie up your phone line and it’s easy to get interrupted and lose your place in the queue of messages. A virtual assistant can play the voice mails and type up transcripts, which take much less time to read.

3. Travel reservations. Virtual assistants can book travel arrangements for their clients. VAs can help with every detail of a business or personal trip such as finding cheap flights, arranging ground transportation, and booking hotels that meet certain qualifications. This frees up the client’s time to work on more specialized tasks.

4. Price comparisons. A VA might be asked to research products or services and write up price comparisons. Most clients in service or product-based businesses like to know what their competition is up to. A virtual assistant can seek out this information and summarize it.

5. Resolve complaints. A lot of business people don’t have time to deal with unhappy customers. A VA who has a diplomatic disposition can help placate unsatisfied customers and find a resolution everyone can live with.

6. Meeting setup. A virtual assistant can help with every aspect of setting up a meeting, from finding a location to coordinating dates and times with all of the attendees. The VA can also order refreshments and create handouts for the meeting.

7. Manage outsourcers. Many people who hire VAs also have several other people working for them. A virtual assistant can manage all of the outsourcers so that the client only has to deal with one person rather than each one individually.

8. Set appointments. A virtual assistant can set appointments for their client if they use a synchronized scheduling program so that the VA has access to the client’s schedule. Calling up contacts or even making a doctor’s appointment can entail a lot of back and forth so VAs are often asked to handle this task.

9. Create daily schedules. Some people are not skilled at time management. VAs can keep track of a client’s schedule and give them an overview of everything they have to do each day to help keep them on track.

10. Reminders. A virtual assistant can be a big help to forgetful or distracted clients. Some people work so hard that they lose track of time. A VA can call five minutes before an important appointment to make sure the client has not forgotten.